Administrative Assistant & Office Support

About the Role

This position provides administrative support to divisional leaders and general support across multiple functions so that office operations run smoothly. The role coordinates internal and external meetings and events, manages relationships with vendors and stakeholders that support the facility, and handles front desk operations. It works closely with office staff, building property management, security, contractors, IT, HR, Marketing, and senior leaders.

Key Responsibilities

• Act as liaison between office staff, building property management, security and contractors to maintain a safe, clean and comfortable working environment.
• Manage front desk reception, including greeting and registering visitors, issuing parking passes, and ensuring reception and conference rooms meet appearance standards.
• Manage showroom and conference room booking calendar and ensure rooms are adequately equipped.
• Serve as primary contact for parcel and mail carriers, arrange shipments/d